End User License Agreement

1 Definitions

As used in this End User License Agreement ("Agreement" or "EULA"), the following terms have the meanings set forth below:

• "Licensor" means ProForma Suite, the developer and owner of the Software.
• "Software" means any ProForma Suite application, including DOCX Optimizer, ProForm, SynoptIQ, and any future applications, together with all associated documentation, updates, and supplementary materials provided by Licensor.
• "License" means the non-exclusive, non-transferable, revocable right granted under this Agreement to install and use the Software on a single Authorized Machine.
• "Authorized Machine" means the single physical computing device identified by its unique Hardware ID at the time of license activation.
• "Hardware ID" means the unique device fingerprint generated by the Software at the time of activation, derived from hardware attributes of the Authorized Machine including, but not limited to, processor identifier, motherboard serial number, and network interface address.
• "Licensee" or "You" means the natural person or legal entity that has accepted this Agreement and holds a valid License.
• "Premium License" means a paid, perpetual license key that activates full functionality of the Software on the Authorized Machine.
• "Lite Version" means the free, permanently available, feature-limited version of the Software as described in the Terms of Use.
• "Trial Period" means the ninety (90) calendar day period commencing on the date of registration during which the full Premium functionality is available at no charge.

2 Grant of License

Subject to the terms and conditions of this Agreement, Licensor hereby grants to Licensee a limited, personal, non-exclusive, non-transferable, non-sublicensable, revocable license to:

1. Install one (1) copy of the Software on one (1) Authorized Machine owned or controlled by Licensee;
2. Use the Software solely for Licensee's personal or internal business purposes on that single Authorized Machine;
3. Make one (1) archival backup copy of the Software solely for disaster-recovery purposes, provided that such copy is not installed or operated on any machine other than the Authorized Machine.

No rights are granted except as expressly set forth herein. All rights not expressly granted are reserved by Licensor.

3 Machine-Specific Binding & Hardware Identification

Upon activation, the Software generates a unique Hardware ID derived from immutable or semi-immutable hardware attributes of the Authorized Machine. The License key is cryptographically bound to this Hardware ID at the time of first activation. The following conditions apply:

• The Software will not activate or function in Premium mode on any device whose Hardware ID does not match the Hardware ID recorded at the time of license activation.
• Attempting to activate the Software on a second machine using the same License key will fail. A separate License must be purchased for each additional machine.
• If the Authorized Machine is replaced due to hardware failure or loss, Licensee may request a one-time license transfer by contacting Licensor with proof of device decommission. Such transfers are granted at Licensor's sole discretion.
• Significant hardware modifications to the Authorized Machine (e.g., replacement of motherboard) may invalidate the existing binding. Licensee must contact Licensor to re-bind the License to the updated Hardware ID.
• The Hardware ID collection process does not transmit any hardware data to Licensor's servers. The binding computation occurs entirely on the Authorized Machine. See Section 6 for the full privacy and local-execution declaration.

4 Restrictions on Use

Licensee shall not, and shall not permit any third party to, directly or indirectly:

1. Copy, reproduce, or duplicate the Software except for the single archival backup expressly permitted in Section 2;
2. Distribute, publish, sublicense, rent, lease, lend, sell, resell, transfer, or otherwise make the Software or any License key available to any third party;
3. Reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to the source code of the Software, in whole or in part;
4. Modify, translate, adapt, or create derivative works based upon the Software;
5. Remove, alter, obscure, or circumvent any proprietary notice (including copyright and trademark notices), license enforcement mechanism, or technical protection measure embedded in or applied to the Software;
6. Use the Software for any unlawful purpose or in violation of any applicable local, national, or international law or regulation;
7. Use the Software on behalf of any third party in a time-sharing, service bureau, or hosted-service arrangement;
8. Use the Software in any manner that could damage, disable, overburden, or impair Licensor's systems or interfere with any other party's use of any ProForma Suite product.

5 No Multi-User Discount; No License Sharing

ProForma Suite does not offer volume discounts, institutional pricing, site licenses, or any reduced per-unit pricing for the purchase of multiple licenses. The published license price applies uniformly to every individual license regardless of the quantity purchased. Specifically:

• Each user who requires access to the Software must hold a separate, individually purchased License activated on their own Authorized Machine.
• The purchase of two (2) or more licenses by a single individual, organization, or entity does not entitle the purchaser to any price reduction, rebate, or preferential terms.
• License keys may not be shared, pooled, or rotated among multiple users or machines under any circumstances, including within a household, business, or educational institution.
• Organizations wishing to deploy the Software across multiple machines must purchase one (1) License for each machine on which the Software will be installed and activated.

6 Local Execution; Privacy & No Server Dependencies

ProForma Suite applications are architected as fully self-contained, locally executed software. The following declarations apply to all Software covered by this Agreement:

• No server-side processing. All computation, document processing, form generation, and data transformation performed by the Software occurs exclusively on the Authorized Machine. No user data, document content, file metadata, or processing output is transmitted to Licensor's servers or any third-party server at any time.
• No runtime dependencies. The Software does not require an active internet connection for any functional operation after initial activation. Features do not degrade or become unavailable in offline environments.
• No telemetry or analytics. The Software does not collect, transmit, or report usage analytics, crash diagnostics, behavioral data, or any other telemetry to Licensor or any third party.
• No cloud storage integration. The Software does not connect to, read from, or write to any remote storage service.
• Activation check. The sole network-optional function is the initial license activation, during which only the License key and the locally computed Hardware ID are validated. This process does not transmit document content or personal data beyond what is necessary to confirm license validity.
• Complete data privacy. Because all operations are local, Licensor has no access to and no knowledge of any documents, files, or data processed using the Software.

Tool-Only Declaration. ProForma Suite provides a software tool only. Licensor does not provide, supply, generate, verify, validate, or take any responsibility for any data, content, documents, or information that Licensee creates, processes, or manages using the Software. Licensor has no access to, no copy of, and no knowledge of any data processed through the Software at any time. All data is the sole responsibility of the Licensee.

No Cloud Storage or Transmission. The Software contains no functionality — active or dormant — that uploads, syncs, mirrors, or transmits user data, documents, or file contents to any server, cloud platform, or third-party service operated by Licensor or any affiliate. This is an architectural guarantee, not merely a policy commitment.

7 Anti-Piracy & Anti-Circumvention

The Software incorporates technical protection measures designed to enforce the terms of this single-user, machine-specific license. Licensee acknowledges and agrees that:

• Any attempt to bypass, defeat, disable, remove, or circumvent any license enforcement mechanism, Hardware ID binding, activation check, or technical protection measure embedded in the Software is strictly prohibited and constitutes a material breach of this Agreement.
• Distributing, publishing, or making available any tool, method, patch, crack, keygen, or other means designed to circumvent the Software's license enforcement is prohibited and may constitute a violation of applicable law, including without limitation the Digital Millennium Copyright Act (DMCA) and equivalent legislation in other jurisdictions.
• Using a license key obtained through unauthorized means — including key generators, leaked keys, purchased keys from unauthorized resellers, or keys distributed in excess of their licensed seat count — constitutes copyright infringement and a breach of this Agreement.
• Licensor reserves the right to remotely invalidate License keys confirmed to have been used in breach of this Agreement, including keys activated on more machines than licensed.
• Licensor may pursue all available civil and criminal remedies against individuals or entities engaged in Software piracy, license circumvention, or unauthorized distribution.

8 Intellectual Property

The Software, including but not limited to its source code, object code, architecture, user interface, visual design, algorithms, documentation, trade names, trademarks, and all copies thereof, is and shall remain the exclusive intellectual property of Licensor, protected under applicable copyright, trademark, trade secret, and other intellectual property laws.

This Agreement does not convey to Licensee any ownership interest in the Software or any intellectual property rights therein. Licensee acquires only the limited right of use expressly set forth in Section 2. All rights not expressly granted are reserved by Licensor.

For full details of copyright ownership and prohibited acts, see the Copyright & IP Notice.

9 Trial Period & Lite Version

Licensor offers a ninety (90) day Trial Period of full Premium functionality subject to the conditions described in the Terms of Use, incorporated herein by reference. At the conclusion of the Trial Period, absent the activation of a Premium License, the Software automatically transitions to the Lite Version. The Lite Version:

• Is provided free of charge in perpetuity with no expiration;
• Does not require a license key or continued internet connectivity to operate;
• Retains all user data and documents created during the Trial Period without modification or restriction on access;
• Has certain Premium features disabled, as specified per-application in official product documentation;
• Remains subject to all restrictions, IP provisions, and anti-piracy provisions of this Agreement.

10 Updates & Upgrades

A valid Premium License entitles Licensee to receive all updates and minor version upgrades (e.g., v2.1.x to v2.2.x) released by Licensor during the life of the licensed major version at no additional charge, accessible via the Download Portal using the existing License key. Major version upgrades (e.g., v2.x to v3.x), if and when released, may require the purchase of a new License at Licensor's discretion. Licensor is under no obligation to release updates, upgrades, or new features.

11 Termination

This Agreement and the License granted herein are effective until terminated. Licensor may terminate this Agreement immediately and without notice if Licensee breaches any provision hereof. Upon termination:

• All rights granted under this Agreement cease immediately;
• Licensee must cease all use of the Software and destroy all copies, including the archival backup, in Licensee's possession or control;
• Licensor may remotely deactivate the License key;
• Termination does not entitle Licensee to a refund of any amounts paid, except as provided in the refund policy set out in the Terms of Use.

Sections 4, 7, 8, 12, 13, and 14 shall survive termination of this Agreement.

12 Disclaimer of Warranties

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SOFTWARE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. LICENSOR EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. LICENSOR DOES NOT WARRANT THAT THE SOFTWARE WILL BE UNINTERRUPTED, ERROR-FREE, VIRUS-FREE, OR THAT DEFECTS WILL BE CORRECTED. THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE IS WITH LICENSEE.

Some jurisdictions do not allow the exclusion of implied warranties, in which case the above exclusion applies to the fullest extent permitted by law.

DATA LOSS DISCLAIMER. LICENSOR EXPRESSLY DISCLAIMS ALL LIABILITY FOR ANY LOSS, CORRUPTION, DESTRUCTION, OR INACCESSIBILITY OF DATA, DOCUMENTS, FILES, OR OTHER INFORMATION ARISING OUT OF OR IN CONNECTION WITH THE USE OF, OR INABILITY TO USE, THE SOFTWARE, REGARDLESS OF CAUSE, INCLUDING BUT NOT LIMITED TO SOFTWARE DEFECTS, HARDWARE FAILURE, OPERATING SYSTEM INCOMPATIBILITY, OR USER ERROR. LICENSEE IS SOLELY RESPONSIBLE FOR MAINTAINING ADEQUATE BACKUPS OF ALL DATA PROCESSED USING THE SOFTWARE. LICENSOR DOES NOT BACK UP, STORE, OR RETAIN ANY COPY OF LICENSEE'S DATA AND THEREFORE CANNOT RECOVER LOST DATA ON LICENSEE'S BEHALF.

13 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL LICENSOR BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES OF ANY KIND (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, REVENUE, DATA, BUSINESS, OR GOODWILL) ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

IN NO EVENT SHALL LICENSOR'S TOTAL CUMULATIVE LIABILITY TO LICENSEE FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT EXCEED THE AMOUNT ACTUALLY PAID BY LICENSEE FOR THE APPLICABLE LICENSE IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

Some jurisdictions do not allow the limitation or exclusion of liability for incidental or consequential damages, in which case the above limitation applies to the fullest extent permitted by law.

Data Loss. Without limiting the foregoing, Licensor's liability for any loss, corruption, or destruction of data shall be zero (USD $0.00). Because the Software operates entirely on Licensee's local machine and Licensor retains no copy of Licensee's data, Licensor is structurally incapable of causing data loss through server-side action and assumes no liability for data loss arising from any cause whatsoever.

14 Government & Restricted IT Environment Use

Licensor provides the Software as a general-purpose productivity tool for use by individual end users on their own equipment. It is the sole and exclusive responsibility of the Licensee to determine whether installation and use of the Software is permissible in the Licensee's operating environment. In particular:

• Government Computers & Networks. Many government agencies, public-sector organizations, and regulated entities maintain policies that prohibit or restrict the installation of unapproved third-party software on government-owned or government-managed computing equipment or networks. Licensee must obtain all necessary approvals, clearances, and authorizations from the relevant IT security authority, information assurance officer, or equivalent authority before installing or using the Software on any such device or network. Licensor makes no representation that the Software is approved for use on any government system and accepts no responsibility for any breach of government IT policy arising from Licensee's use of the Software.
• IT Department Policies. Organizations — whether private, public, academic, or otherwise — commonly maintain acceptable-use policies, software approval registers, or endpoint security standards that restrict or prohibit the installation of software that has not been reviewed and approved by the organization's IT department. It is Licensee's sole responsibility to comply with all such policies applicable to Licensee's computing environment before installing the Software. Licensor is not responsible for, and expressly disclaims all liability arising from, any violation of an employer's, institution's, or organization's IT policy resulting from Licensee's installation or use of the Software.
• Regulated Industries. Certain regulated industries (including healthcare, financial services, legal, and defense) may impose additional requirements governing the software permitted to operate on devices that handle regulated data. Licensee is solely responsible for ensuring that use of the Software complies with all applicable industry regulations, compliance frameworks, and data governance obligations.
• Export Controls. Licensee agrees to comply with all applicable export control laws and regulations in connection with the Software and shall not export or re-export the Software to any country, entity, or individual in violation of such laws.

By installing the Software, Licensee represents and warrants that (a) Licensee has the authority to install software on the device in question; (b) installation does not violate any applicable IT policy, government regulation, or organizational rule; and (c) Licensee accepts full and sole responsibility for any consequences arising from installation in a non-compliant environment.

15 Governing Law & Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which Licensor is incorporated, without regard to its conflict of law principles. [Jurisdiction to be specified upon business registration.] Any dispute arising out of or in connection with this Agreement that cannot be resolved through good-faith negotiation shall be submitted to binding arbitration under the rules of a mutually agreed arbitration body, with proceedings conducted in the English language. Notwithstanding the foregoing, Licensor reserves the right to seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property rights.

16 Entire Agreement; Severability; Waiver

This Agreement, together with the Terms of Use and Copyright & IP Notice, constitutes the entire agreement between Licensor and Licensee with respect to the Software and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties. If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect. Licensor's failure to enforce any right or provision of this Agreement shall not constitute a waiver of that right or provision.

17 Contact

For licensing inquiries, license transfer requests, or to report suspected license abuse, contact ProForma Suite via the contact form or copy the support address: [email protected]. We respond within 24–48 hours, Monday to Friday.